Adding Events to your Club or Society Page

Please locate your CLUB OR SOCIETY PAGE FIRST!!!

EITHER click on "Clubs & Societies", select All Clubs & Societies, and enter a keyword, for example  Art or Art Club,  OR search using the pink Mega Search

Searching for your Club or Society (the example below shows Art Club)  in the Mega Search

Add a New Event

Under Admin Tools > select the Events icon, then select 'Add new event'.

Add Event

Details

The Add Event screen allows you to specify the following details:

Event Name   *

For example : 20th Century Artists of New York, Preston and Wigan

Date and time *

The start and end date/time for the event. An event must have a beginning and an end.
PLEASE REMEMBER TO ENTER START AND END DATES in 24 HOUR FORMAT



Example : Your event begins at 11 am and ends at 4:30 pm on the same day 

Start Date  :    07/12/2025     Start Time   20:00   (eg 8 pm)
Start Date  :    07/12/2025     End Time    22:00   (eg 10 pm)

Show all days

If checked an event taking place over multiple days will be displayed as such on the calendar.
By default events only display on the calendar for their start date to avoid events finishing past midnight showing up on your event calendar for the following day.

Tagline/Short Description

Can be displayed on event lists and on the event page.

Location

Where the event is taking place, appears in event lists and on an event page.
Eg London House Small Common Room, The Great Hall

External URL

When this event occurs in an event list the link will take users directly to the specified page rather than the default event page.

Event types

Select the event types that best describe your event

Image upload

Upload a logo or image for the event, appears in event lists and on the event page.

Using the 'What You See if What You Get' ('WYSIWYG') visual editor, content added here is displayed on the event page and can contain text, images, video etc.

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View the event

Click the 'View event' option in Organisation Admin > Events to see how your event looks on your website.

 

As long as there is an { eventlist } widget in your organisation template page, the event will appear on the organisation's website page

 

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Adding tickets to an organisation event

Community Admins do not have the option of adding tickets to an event.

You will need to email Michelle or Charley, who can add the tickets on your behalf.
 

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Viewing tickets sold (Sales Reports)

You can view tickets sold for the organisation event in Admin > Sales Reports

All community organisers should have 'View sales reports' permissions.


Available sales reports are:

• Sales report                          - Summary of sales over a time period.
• Purchasers report           - Lists product purchases by person.
   
• Customisations report - Displays all customisations and options on the ticket eg Room No, Hoodie Colour, Dietary Preference.

Sales Report

Purchasers Report

 

You can export reports to Excel or PDF, by clicking on the floppy disc icon and selecting either Excel or PDF format

The reports are saved to your download folder.

Click "Open File" or "Open Folder" to view them in Excel or Acrobat PDF reader.

 

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